Keeping Up with Cloud Compliance

10/27/2020 By Paulo Stollar

Due to constantly changing regulatory requirements, many financial institutions are shifting towards the cloud due to its ease of use. Cloud compliance in finance can provide a wide range of benefits – something that companies of all sizes have been discovering. Adopting cloud compliance is the direction that the industry is taking, so businesses must keep up with this movement.

Notably, during the global Covid pandemic, financial institutions have been re-examining ways that they can utilize technology. Making a greater shift towards cloud technologies can help with a wide range of potential problems that these institutions may face.

Understanding what cloud compliance is, and how it can be used to ensure compliance in finance is an important step for all businesses in this field. Let’s explore how using this technology can help enhance your firm and your client offerings.

What Is Cloud Compliance?

Financial institutions across the globe are shifting towards adopting cloud-based technology for their processes and business operations. One of the challenges to this, like with most financial operations, is that these systems will need to be compliant with the standards that customers require. This is where cloud compliance comes into play.

As we’ve mentioned, financial institutions are constantly being faced with new regulations and rules of operation. When adopting an approach with cloud-based technology, you will need the system to align with these regulations. Keeping your cloud compliant with the rules of the business is essential for a streamlined operation.

Maintaining cloud compliance includes two different categories. First off, the cloud needs to adhere to any external rules and regulations that are imposed on the organization. Second, the cloud also needs to be compliant with any specific internal systems of control within the company. Usually, these internal systems are in place to meet the external regulations.

When making the shift towards cloud-based software, firms don’t want to run the risk of losing their compliance standards. Compliance officers have a duty and responsibility to keep operations in line with regulations, so your choice of technology must maintain this standard.

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How To Use Cloud Technology To Ensure Compliance In Finance

As you may have guessed, maintaining compliance is a major topic within financial institutions. While cloud technology can help to provide several operational benefits to companies, it can also help businesses maintain a stronger sense of compliance.

In addition to this, it’s important to note that firms don’t just need to protect their data with regard to regulations. Compliance also requires that they need to be able to provide regular reports on their data protection methods. Here are some ways that utilizing cloud technology can help with this.

Enhanced Data Tracking

In order to keep up to date with regulations imposed on financial institutions, a high level of IT accountability is required. Businesses need to be able to keep track of data and do this with serious attention to detail and scale.

The process of logging data can be simply maintained through cloud technology. Using a cloud provider means that every detail of information that passes through the system can be tracked and recorded. Clouds also make keeping log retention requirements easier, as it is simple to set how long you want each bit of data to be kept and maintained.

In short, cloud technology offers a simplified, long term data storage option. This is easy to manage, track, and often much more cost-effective than traditional storage models.

Easier Maintenance

Another important element of maintaining compliance is keeping all systems updated and maintained. As regulations change, and new ones are introduced, system maintenance is needed. Using cloud technology simplifies this, as automatic updates and maintenance procedures occur regularly.

This form of maintenance is necessary for security, staying up to date with technology, and keeping up network visibility. Cloud maintenance can be implemented quickly and efficiently – making sure that the system is always up to date across the board.

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Improved Data Classification

Financial institutions need to classify their data in order to put restrictions and access controlling systems into place. One of the benefits of using a cloud provider is that they offer data classification processes on a wide scale.

Using cloud technology allows organizations to access, organize, and classify data with much greater ease. Not only is organizing data easier but searching for unclassified data in the cloud becomes seamless too. Keeping information efficiently stored and arranged is essential for keeping up with different regulations – something that cloud-based systems provide a major advantage.

Seamless Data Recovery

A prominent issue that arises with manual systems is the loss of data. Luckily, cloud storage can eliminate this risk. Cloud providers offer data recovery services, allowing any lost information to be restored. Data loss and recovery can be a serious security issue, so being on top of this is vital for compliance within an organization.

Benefits Of Using The Cloud

There’s no doubt that cloud technology can help massively with compliance and regulation issues, but it can also streamline and maximize the work process. Here are some benefits to using cloud technology that can help with compliance, as well as regular business operations.

  • Speed: processes can become automated, and updates can occur faster. Using a cloud-based system offers greater speed.
  • Efficient security: security processes become faster to dispatch and more centralized in the cloud. The risk of a breach is reduced, and security processes can become automated.
  • Scaling: Scalability is much easier with cloud-based technology. Cloud technology can be applied to businesses of all sizes, and there are options for easy expansion when the business expands. This makes maintaining regulations and compliance much easier.

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Final Thoughts

Adopting a cloud-based approach is key for financial organizations that want to develop and enhance their services. However, this will also mean a new way of regulating compliance within the institution. Luckily, cloud compliance has the potential to be a simplified and more efficient procedure with the right software. Firms who introduce the software can enjoy the many benefits of using a cloud such as faster, easier, and enhanced compliance strategies.

About the author:

Paulo Stollar

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