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Fund Administrators

Asset and liability management with legal and regulatory obligations monitoring

Focus on your customer while our platform keeps legal and regulatory obligations up to date, so you can carry out your fund management work in compliance with current regulations.

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SaaS Investment Management with a Difference

Use Cases

Administrators use cases: serving your customer better

Distribution of
Funds with Suitability

The distribution of own and third-party funds can be:
Identified, where the client's data is disclosed to the fund manager – responsible to the regulatory bodies and to the shareholders (statements, income reports, Suitability, etc.)
On account and order, where the customer's data is retained by the distributor – which becomes responsible to the regulatory bodies and the shareholder.

Fee Rebate Calculation

The rebate amount is a benefit or a "commission" paid by the administrator or manager of a portfolio (fund, club or investment portfolio), and the calculation of this amount is based on the administration and/or management fee charged directly on the Shareholders' Equity of this portfolio.

It is important to monitor the rebate calculation in two views, such as expenses (administrators/managers) or revenues (distributors/officers/portfolios).

Control of Shareholders of Funds and Investment Clubs

Shareholder control services (liability control) of investment funds and clubs include:
booking of quotas; nominative registration of the holders of such shares; registration of movements and events involving such quotas; calculation and withholding of taxes; provision of information to regulatory bodies and information to shareholders.

Offshore Funds Shareholders' Control

The control of shareholders of offshore funds comprises:
control of umbrella funds with their various classes and series, hard and soft lockup processes, holdback, series rollup and quota disclosure controls in a periodicity other than daily and monthly.

Structured Funds Shareholders' Control

The control of structured fund shareholders must respect some parameters:
different series, share values of each series, profitability and taxation consistent with each type of fund and management of the number of shareholders, to preserve tax benefits.

Generation of Legal, Regulatory and Accounting Reports

The administration of liquid funds, structured funds and investment clubs entails some ancillary obligations that have a specific flow for generating reports.

These vary depending on the destination regulatory or legal entity and the type of investment.

Gross Up

Shareholder control services (liability control) of portfolios and investment clubs include:
booking of quotas; nominative registration of the holders of such shares; registration of movements and events involving such quotas; calculation and withholding of taxes; provision of information to regulatory bodies and information to shareholders.

Investment Portfolio

A managed portfolio or a consolidated portfolio is created to demonstrate the global profitability, gross and net of taxes.

From this consolidation, it is also possible to demonstrate the gross-up profitability of incentivized bonds to make it easier for the client to compare investment options and evaluate past performance by comparing similar conditions.

Consolidation of On/Offshore Portfolios

Consolidating positions and operating histories presents several challenges. When we include operations in different places and currencies, the difficulties of comparison and calculation of profitability increase.

Consolidation into portfolios and simultaneous assessment of profitability in different currencies, compared to different benchmarks, can be carried out according to management needs.

Market Risk

Market risk is defined as the potential for an adverse outcome due to changes in prices or market parameters. There are several applicable methodologies such as parametric or non-parametric value at risk (VaR), risk under stress conditions, diversifiable risk, etc.

The fund explosion process – in which shares are replaced by their equivalents in market assets – is fundamental for the correct measurement of such parameters.

Liquidity Risk

Liquidity risk determines procedures to measure the risk of a given fund:

• not being able to meet your current and future obligations without affecting your day-to-day operations; or

• not being able to trade a given position at the market price (position size/market volume), and may therefore incur significant losses.

Legal and Managerial Funds, Investment Clubs and Portfolio Framework

The new control procedures and legal requirements oblige the fund manager to monitor the book entry controls carried out by the administrators and custodians, and may use portfolio mirroring, replicating the data sent by the administrator in the manager's environment.

The system allows the creation of end-of-day framing rules or simulations during the day to ensure compliance with legal and managerial requirements.

Legacy Integration Automations

Sharing data through APIs between two or more unaffiliated parties, allowing legacy systems to be integrated simply and quickly. The available methods offer agility and flexibility, enabling a better customer experience, new business models and sustainable service model for traditionally underserved markets.

Multiple Current Accounts Control

More and more financial asset distributors are now managing their clients' checking accounts and investment portfolios at different institutions and in different places and currencies, regardless of whether the client has a managed or consolidated portfolio, or simply trades in securities.

Mark to Market

Marking to market allows you to know how much you would receive today if you sold the respective asset, be it fixed income, variable income, derivatives or other.

This process is essential for investment funds and also in managed portfolios or individualized investments.

Deal Capture

In order to guarantee the quality in the execution process of the operations of an investment portfolio, it is very important that there is a robust and safe deal capture process, but at the same time flexible.

What do our customers say?

“Pivolt has been perfect for our needs. The system is extremely versatile to run our portfolios which include both listed and alternative investments. Every time we’ve had a requirement Pivolt´s customer support and engineers are there right away to assist us.”

David Simsilevich Director

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